Annual Compliance Checklist for Company after registration
Dear reader, in this post we will discuss the annual compliance checklist for a company – Private Limited Company. We know that, after registration, every private limited company has to fulfill various compliance prescribed under various acts & statutes.
A private limited company has to comply with the Companies Act, Income Tax Act, Goods, and Services Act, and other applicable laws.
Compliance of companies /start-ups can be categorized as follows:
- ROC (Registrar of Companies) Compliance such as DIR-3 KYC, Annual Compliance filing
- Income Tax Compliance such as Income Tax Return (ITR) Filings, Advance Tax Payment, TDS Payment, TDS Return etc,
- Goods and Services Tax Compliance* like GST Return filing, GST Annual Audit
- Labor Law Compliance* (PE/ESI)
*If applicable
Consequences of Non Compliance
Non compliance can attract heavy monetary penalties and may result into cancellation of various license(s) & registration.
Annual Compliance Check list for Private Limited Company
Find below the complete Check list of annual compliance applicable for Private Limited Company:
| Compliance (s) | Time Frame / Deadline |
| First Board Meeting | Within 30 days after registration |
| Appointment of First Auditor of Company | Within 30 days after registration |
| Prepare Notice, Agenda & Minutes of First Board Meeting | Within 30 days after registration |
| Common Seal to be Affixed on the share certificate and other documents as per rules in the Companies Act, 2013 | Within 30 days after registration |
| Deposit of Subscription money by Promoters | Within 60 days of registration |
| Application for Commencement of business (INC-20A) | Within 60 days of registration |
| Issue Share Certificates in the name of the promoters | Within 60 days of registration |
| Holding Board Meeting | In Every Quarter |
| Prepare Notice, Agenda, Minutes Attendance Sheet of every Board Meeting held | Within 18 months of registration |
| Filing of Annual Return for the Company which includes preparing & filing of below documents: | Within 30 days of AGM |
| a. List of Shareholders | |
| b. Board Report | |
| c. Form MGT= 9 | |
| d. Form AoC- 4 | |
| e. Form MGT -7 | |
| f. Form ADT- 1 | |
| g. Proposal and Appointment letters for Statutory Auditors | |
| Maintaining the following Registers: | On Regular Basis |
| a. Register of Members | |
| b. Register of Directors | |
| c. Register of share allotment | |
| d. Attendance Register for Board and General meeting | |
| e. Register of Contracts with directors | |
| f. Any other Register if applicable | |
| Any other matter to be reported in the Board Meeting or Resolutions to be issued | |